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IRS asks Lanark for records; clerk scolded for not making deposits

LANARK – Lanark’s former city clerk was very helpful in finding paperwork requested by the Internal Revenue Service for an audit, Mayor Ken Viglietta said Sunday.

At the Aug. 1 Lanark City Council meeting, Viglietta told the council that Lanark received an audit notice from the IRS for records for 2014.

“They’re basically saying the total of the Form 941-As don’t equal what they were for W-2s;. We found nothing in the file,” Viglietta said.

Viglietta said former City Clerk Jackie Hawbecker, who did not seek re-election in April, remembered the matter, and felt it had been mitigated in 2014 by turning over necessary files.

Hawbecker met Viglietta on Thursday at City Hall to look for the requested paperwork.

“Jackie was very helpful. She found what we think we need,” Viglietta said. “(City attorney) Ed Mitchell will send that on to the IRS, and we’ll wait to hear from them.”

According to the IRS website, employers use Form 941 to report income taxes, Social Security tax, or Medicare tax withheld from employees’ paychecks, and to pay the employer’s portion of the Social Security or Medicare taxes. 

Also at the Aug. 1 meeting, Ward 1 Alderman Haley Grim raised concerns about City Clerk Sabrina Yoeckel’s job performance as the utility clerk. Yoeckel was elected in April, and works as both the city clerk and the utility clerk.

Grim said it was brought to her attention that Yoeckel has not been making bank deposits at appropriate times, hasn’t been picking up mail, and has not completed training on Quickbooks accounting software.

“If I was in that position in any job, any of us, if we didn’t do our job, we would have been let go,” Grim said.

Lance Leverton, the other Ward 1 alderman, said Yoeckel has been told numerous times that she has to go to the post office and pick up mail. He also said he’s seen her watching Netflix in the office.

“For me, I have a real issue – that you made the statement that you made these deposits, but they weren’t actually deposited in the bank. It’s fraud,” Leverton said.

Police Chief Matt Magill said, “It’s been discussed in an open meeting that Sabrina’s actions constitute fraud. It has to be dealt with, ceasing immediately, or I’d have to bring in an outside agency.”

Yoeckel did not deny the allegations.

“I’ve been talked to about a lot of this,” she said of the mail pickup. “I figured it was something you did it if you could, and do it the next day if you can’t.”

Ward 2 Alderman Lara Tallman said the reasons for Yoeckel’s actions don’t matter.

“This is the come-to-Jesus moment. If we have to give you a list, we have to give you a list. You are a young woman in a very important position in this town,” Tallman said.

Council members will review Yoeckel’s progress at their next regular meeting, on Aug. 15.

Yoeckel and City Treasurer Carol Kruzek have been working to determine who owes what for about $84,000 in unpaid water bills found in a cabinet drawer in late April. Hawbecker has not been accused of any wrongdoing.

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